Capture enquiries, qualify leads, and keep bookings moving.

An AI Receptionist helps customers get a fast first response while your team stays in control of bookings, promises, and final replies.

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Outcome

Fewer missed opportunities

Customers can explain what they need, answer key questions, and receive a clear next step.

Enquiry capture Qualification questions Owner notification

Workflow

Built around your current process

Heyaro maps your service areas, hours, booking rules, common questions, and approval points.

Website form or chat Email or CRM handoff Calendar-ready notes

Control

Human-approved at launch

The first version drafts, routes, and prepares. Your team approves customer-facing commitments.

No unattended promises Fallback instructions Test examples before go-live

Example workflow

From enquiry to booking-ready lead.

A customer asks for help, the AI Receptionist collects missing details, prepares a concise summary, and sends the owner a recommended next step for approval.

Customer asks AI qualifies Owner reviews Booking moves forward

What it includes

A front-desk workflow with clear handoff.

Knowledge setup

Common questions, service areas, opening hours, booking rules, and safe response boundaries.

Lead capture

Customer name, contact details, service need, timing, urgency, location, and missing details.

Owner handoff

A concise summary, recommended next step, draft reply, and calendar-ready booking notes.

Safety

Designed to respond fast without losing control.

The assistant can qualify and prepare. Your team approves bookings, pricing, exceptions, and customer promises until the workflow is proven.

Human approval for final booking confirmation
Fallback wording for uncertain customer questions
Clear data fields for CRM or inbox handoff
Test examples before go-live

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